Job Details

Job Summary

An executive administrative function that receives purchase requests as per the established procedures, work requests, offers, compares price offers, ensures fairness of votes, issues purchase orders according to approved procedures, and only tracks the dues of supplying companies and institutions.

Responsibilities

1. Receive PR (Procurement Request) orders from requesting parties according to the workflow in the ERP system and prepare RFQs (Requests for Quotation) including (item details and prices, delivery period, delivery location, payment method, and warranty, if applicable) and submit them to the department manager. Respond to procurement requests within 48 hours. Provide comprehensive RFQs with all required information. 2. Research suitable suppliers and present the search results to the department manager for selection, then classify, qualify, and register them according to the company's approved supplier selection and evaluation procedures. Provide information on suppliers who meet the qualification requirements. Complete supplier registration processes. 3. Prepare a price comparison statement, ensuring specifications are met, prices are fair, and providing feedback and making adjustments as recommended by the authorized party to select the most suitable offer. Ensure the accuracy of the information in the statement. 4. Follow up on price quotation approval by the authorized party, prepare the Purchase Order (PO) on the system according to the approved procedure, obtain approval from the authorized party, and send a copy to the supplier. Demonstrate the ability to follow up on these matters. • Percentage of delays in preparing purchase orders. 5. Follow up on payments to supplier companies and institutions in cooperation with the Finance Department. • Ability to follow up. 6. Ensure that submitted invoices are correct and compliant with the company's financial regulations. • Number of non-conformities. 7. Follow up on updating supplier price lists and providing them to relevant parties. • Number of approved updates during the year. 8. Follow up with suppliers on the delivery of supply orders to the warehouse or project. • Accuracy of follow-up. 9. Draft correspondence related to administrative tasks and prepare periodic work reports. • Extent of compliance with directives. 10. Cooperate with the Marketing and Sales Department regarding determining estimated values ​​and price quotations for tenders. • Extent of cooperation. • Letters of commendation from the Marketing and Sales Department. 11. Adhere to occupational health and safety policies and procedures. • Number of non-conformities. 12. Any additional tasks assigned by the direct supervisor. • Extent of compliance with directives and completion of additional tasks.

Skills

Teamwork skills; organizational and planning skills for daily tasks; communication skills; proficiency in English; focus on customer service; computer skills and proficiency in relevant applications; time management; familiarity with all policies, procedures, and regulations related to the field of work; integrity and honesty; ability to work under pressure and overcome difficulties and problems.

Apply now